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32
ARCHIVES AND OFFICE.
p. i., ch. xi.
9. Book No. IX. is used for entering verbatim all protocols drawn
up at the Consulate (with the exception of those relating to wills) ;
of Bills of Sale or Builders’ Certificates of ships bought by Russian
subjects within the Consular district ; of sea protests, and all
documents relating to shipwrecks or damage to Russian or Finnish vessels,
and of all declarations made by Captains of vessels sailing under the
Russian flag, or by other persons.
10. Book No. X. contains a record of all documents issued or
legalised gratis by the Consulate : as for instance, Bills of Health
for Russian ships ; certificates issued to sailors of service on board
vessels and the legalisation of such documents ; passports to Russian
seamen, &c., &c. This book must have its own current number.
The Books Nos. II. to V. inclusive must be officially recognised
by the Embassy or Legation in the case of State Consulates, and
by the State Consular Officers in the case of Elective Consuls.
In addition to the archives the Consular Office should contain a
board of official notices and intimations, and pigeon-holes for letters
addressed to the captains or crews of Russian vessels or other private
persons, at the Consulate.
The Consular Office must be situated in the business part of the
place in which the Consular Officer has his residence, preferably in
the centre of the town and not too far from the Docks. This is with
a view to fulfilling all the requirements of those who have transactions
at the Consular Office.
The First Department of the Russian Ministry of Foreign Affairs
must be informed of the address of the Consular Office. It must
be open not less than 4 hours a day and particularly during that
part of the day when local banks, offices, and other business places
are kept open, and the Consular Officer must provide for the possibility
of people calling upon him upon urgent business. The Official Seal
must be kept under lock and key during the time when the Consular
Office is closed. The Consular seal and stamp must bear an inscription
in the Russian language. Indiarubber stamps in a foreign language must
not have the form of seals. The Consular tariff must be exhibited
in a place to which the public has free access, so as to enable everyone
to ascertain the amount of Consular duty to be paid.1 A sample
of the Consul’s signature, or that of his deputy who has the right
to sign documents and receipts, must also be kept in a prominent
places The Consular Officer must sign with a pen documents drawn
up or attested by him. The use of stamps representing his signature
is forbidden.
1 Circular of the I. Department of the Russian Ministry of Foreign Affairs
of 10th January 1911, No. 330.
2 Circular of the I. Department of the Russian Ministry of Foreign Affairs
of 9th January 1912, No. 290.
§ 38.
Office Hours
and Seal.
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